Welcome to Academic Talent Development Program (ATDP) camp handbook!
Camp Location & Contact Information
- Contact Information
Youth Programs Manager: Lauren Gregory
Cal Adventures Director: Sam Johnson
Cal Youth & Outdoor Programs Customer Service Center
Phone: (510) 643-CAMP (2267)
- Camp Location
565 Wine St Richmond, CA 94801
Recreational Sports Facility
2301 Bancroft Way, Berkeley CA
Office is open year round
Phone: (510) 643-CAMP (2267)
- Morning Sports Camp Check-In
On the first day of camp, campers should check themselves into the CYOP Morning Camp between 8:00 a.m. and 8:30 a.m. at the check-in area located at Washington Elementary School (Sports Camp drop off is located on East Richmond Drive on the south side of the school). Participants will then be directed to a meeting area where they will attend an orientation session and to meet their group leaders. Our staff greet the campers, so it is not necessary for parents to accompany their children to the meeting area after their children are checked-in.
Please note that participants are not admitted into the program prior to the starting time of the camp for which he or she is registered.
All participants arriving after 8:30 a.m. must check in with the Camp Coordinator. If arriving late, parent may be asked to escort child to their instructor and activity area.
- Afternoon Sports Camp Check-InParents do not need to check in afternoon sports participants with CYOP. ATDP instructors escort campers attending morning ATDP classes to the CYOP program area at lunchtime. Counselors direct the campers to a meeting area to attend an orientation session and meet their group leaders.
- Morning Extended CareMorning Extended Care begins at 8:00 a.m. Campers should check-in at the ATDP Sports Camp general check-in area. After checking in, participants will be directed to the Extended Care room. Children, with morning ATDP classes, are walked to the ATDP meeting area by CYOP staff. Children enrolled in the morning sports program are walked to their group leader.
- Afternoon Extended CareChildren enrolled in the Extended Care-PM program remain in the care of the CYOP staff from 4:15 – 5:30 p.m.
Please note that the following checkout information only applies to those campers enrolled in the afternoon sports, and afternoon Extended Care programs.
- Self-CheckoutChildren with a self-checkout option are allowed to leave on their own at 4:30 p.m. (Extended Care participants leave at 5:30 p.m.), and are required to leave the checkout area, as the CYOP staff no longer assume responsibility for them. Self check-out students are released out of the red gate facing East Richmond Drive at 4:30 p.m. or out of the Sports Camp check-in table if attending extended care.
- Adult CheckoutThe CYOP instructors supervise participants until 4:30 p.m. (Extended Care participants until 5:30 p.m.). Children are kept in the checkout area until the designated checkout time and until an authorized person arrives to check the child out of camp.
- ID CheckoutStaff only release campers to the person(s) designated on enrollment form. The authorized pick up person(s) must bring a photo I.D. if this photo option was selected on their form.To ease the congestion during this time, parents should remain outside of the camp area, until the designated checkout time.
- Early Check-Out
If leaving early, an authorized sign-out person must report to the Camp Site/Office to sign-out the camper or an early release permission note (see below) may be sent and the child may sign him or herself out. An early release permission note needs to include the following information:
- The camper’s name
- The time and date the camper needs to leave
- Permission for the camper to sign him or herself out
- Parent or legal guardian signature.
- Late Pick-UpWe understand that problems and disruptions sometimes occur during a parent’s day and that schedules are thrown off. Nonetheless, after a 10 minute grace period, we must assess a late fee of $15 per 30 minutes or part thereof. Payment must be made at the time of pick-up.
- Special One-Day Extended CareWe realize that a one-day special extended care session may be needed. We ask that you notify the camp coordinator 24 hours ahead of time. Fee for one-day extended care is $15 payable to “UC Regents.”
- Carpool ListsIf you agree to be on this list, your phone number and address are put on the carpool list. The lists are usually available one week prior to the start of camp. You may receive the list via e-mail. If you would like to be added to the carpool list, or to receive the list via e-mail, contact firstname.lastname@example.org or the Enrollment Center at (510) 643-4000.
- BARTThe CYOP does not provide escort/transportation service to and from the Bart station. Please contact the ATDP office for information and transportation to and from BART.
- Change of ATDP Class or Room AssignmentPlease notify CYOP Camp Coordinator, in writing, of any changes to camper’s ATDP class or class meeting.
We offer Extended Care for busy families. There are two sessions each day: Session 1 (8:00am-8:30 a.m.) and Session 2 (4-5:30 p.m.). Session 1 is now included for all campers. You may sign up in advance or on a drop-in basis at the UC Aquatic Center. Fees are $15 per session per day or $50 per session per week. $15 / 30 minute (or part thereof) late fee will be assessed for pick-ups after 5:30 p.m.
Please note that if your child is in both a morning and an afternoon Cal Adventures course he/she will be automatically enrolled in Lunch Extended Care provided free of charge from 12-1 p.m.
Camp Organization & Activities
Campers participate in three to four activities each day for three weeks. We offer a choice of activities each hour that include either a traditional sport (basketball, baseball, etc.), a recreational one (kickball, yoga), or fine art activity (dance, art, etc.). Participants will complete an activity request form on day 1 of camp with the assistance of our staff.
While we work hard to enroll students into all of their 1st choice activities, we cannot guarantee this. Our sports and recreation programs may be very active.
- Attire & Equipment
All sport equipment is provided. Clothing, equipment and supplies should have the child’s name clearly printed on them. Please wear or bring:
- Tennis or running shoes (athletic shoes). No open toed or heeled shoes.
- Athletic apparel (sweatshirt for cold days)
- Plastic water bottle
- Hat or visor recommended
- Sunscreen. Participants should wear and/or bring sunscreen to camp for sunny days. Staff may apply additional sunscreen. If participant is allergic to sunscreen, or you do not want sunscreen applied to him/her, please notify Enrollment Center in writing prior to the first day of camp (see sunscreen section below). Additionally, please notify Camp Coordinator that additional sunscreen should not be applied.
- Not Allowed
- Controlled substances
- Portable radio/cassette/CD players
- Trading cards (Pokemon, baseball, etc,)
- Electronic game devices
- Cell phones
- Lost & FoundLost and found is donated to a local charity two weeks after the camp session ends. Please check lost and found on a regular basis as many items find their way to our camp lost and found.
- Lunch/SnackSnack and lunch breaks are scheduled throughout the day. Participants should bring a hearty lunch, as well as nutritional snacks (e.g. crackers, fruit) and beverages. Refrigeration is not available. Participants do get hungry from the various activities throughout the day, therefore please provide an extra snack(s) for the camper to have if needed.
Please alert staff if a camper carries or requires an inhaler, auto-injector, or any other type of rescue medication. We are happy to work with families to establish best practices for managing medical needs. A parent-completed medication form and current prescription bottle must accompany all medication taken by a child. This includes prescription and potentially hazardous, if misused, over-the-counter medications. Prescription medication also requires a physician’s signature on the medication form or medication in their original container (with prescription label).
Medications are secured in a locked location. Inhalers and other similar rescue medications may be kept with the camper but still require a current prescription OR Camp Medication Form. To request a Medication Form, phone (510) 643-2267 or email email@example.com.
Almost all programs at Cal Adventures are outdoors and there is limited shade. We encourage the use of multiple sun protection methods for maximum effectiveness. In addition to wearing a broad-spectrum sunscreen with an SPF of 30 or higher, we also recommend wearing protective clothing such as a hat.
At Explorer Camp the staff assists the campers with sunscreen application, especially before and after swimming. If you do not want sunscreen applied to your child, please make sure that you inform the Coordinators and Group Leaders with a written note.
Illness & Emergency Situations
- Family Planning in an Emergency
We highly recommend that parents develop a family emergency plan. Most families prepare their children for emergencies in the home. Prepare and educate your child on what to do when an emergency happens and the family is not at home. The American Red Cross has information on Family Emergency Plans at http://www.redcross.org/services/disaster/beprepared.
Please take into account persons who would most likely pick up your child (i.e. person closest in proximity to camp) in an emergency and add them to your child’s authorized pick up list. Discuss with your child, in advance, what would happen if a natural disaster occurred during his or her camp day. Who would pick them up? Where would they go?
Keep the emergency phone numbers inside your child’s backpack and keep the camp’s emergency information listed above with you. Please know that our primary role will be to ensure the physical and emotional safety of your child.
- Illness & EmergencyIn the event that your child becomes ill or an emergency arises, the camp staff will make every effort to contact you – or your emergency contact if you are unavailable. If necessary, your child may be transported to a nearby hospital for treatment.
- Regional Emergency Contact Information
- UC Berkeley Campus Emergency Hotline (510) 642-4335 or 1-800-705-9998 (Activated in the event of an emergency)
- Main Web Page: www.berkeley.edu
- Emergency Web Page: http://emergency.berkeley.edu/ (Activated if main UCB web page is down)
- Depending on the nature of the event, phone lines may be out of service. In this case, parents should listen to local emergency radio broadcasts for information, such as, 1610 AM (city of Berkeley) or KALX 90.7 FM (campus radio station).
Credit, Transfer & Refund Policies
$25.00 of your total fees is not refunded under any circumstances. All other fees may be refunded in accordance with our Credit, Transfer and Refund Policy.
If you cancel/transfer more than 30 days prior to the first meeting of the activity (including the pre-trip meeting date) your refund, credit or transfer request will be processed minus the $25.00 registration fee. Those who have ONLY paid the 50% non-refundable deposit and need to cancel their enrollment/s are not eligible for any refund.
There are no credits, transfers, or refunds after 30 days prior to the first meeting of the camp. Requests for transfer or credit in cases of illness or injury are considered with a doctor’s note and letter requesting the exception. No medical requests will be considered after the first day of camp. Camps are not prorated nor session dates individualized. Participant substitutions are not allowed.
In the case of a serious illness, or injury, a request for a transfer, credit or partial refund will be considered if the request is received by the first day of camp and includes:
- Note from a physician that states the participant is unable to participate in camp, date, physician’s address, phone number and signature.
- A letter requesting the exception to refund policy.
If we cancel an activity due to insufficient sign-ups, inclement weather, or other unforeseeable circumstances, we will transfer you to another available activity of your choice or issue a full refund or a credit.
Credits are not redeemable for a refund at a later date, but remain valid for 12 months, are transferable upon request, and are good toward any activity at Cal Adventures.
Questions about enrollment, receipts, dependent care letters, refunds, etc. are handled by the Enrollment Center at (510) 643-2267 or firstname.lastname@example.org. This office is open Monday-Friday from 9 a.m.-5 p.m.