Cal Rec Club Policies

Rec Sports Policies

All persons using the facilities are subject to the rules and regulations of the University of California and the Department of Recreational Sports.

All persons using the facilities agree to abide by the Department of Recreational Sports’ code of conduct. Failure to comply with University and/or Departmental policies or rules and regulations may result in suspension or termination of membership.

All persons shall not hold the University of California, Department of Recreational Sports, or any of its employees responsible for any injuries incurred during normal usage of the facility. Any cost for damage to University property shall be paid by any member or guest who willfully or neglectfully causes such damage.

Specific building and swimming pool policies and rules: Recreational Sports Facility (RSF), Hearst Gym, Golden Bear Recreation Center (GBRC), Strawberry Canyon Recreation Area (SCRA).


Access Requirements

Cal Rec Club membership cards, UCB staff and student photo ID cards are non-transferable and must be shown for admittance into all CRC facilities. Violators will be fined and subject to further disciplinary action, including restricted access for the day. A valid photo ID is defined as current (not expired), government issued, and has the following information: photo, date issued, expiration date, date of birth, and address.


Cancellations and Refunds

Refundable cancellations of membership must be requested within 72 hours (not including Sundays or holidays) from date of purchase; excludes Day Pass purchases. Requests must be made in writing. For your convenience, you may obtain a Rec Sports Action Request Form from the CRC office at the Recreational Sports Facility (RSF). Additionally, your CRC membership card must be returned to the CRC office before the request will be considered.

No refunds will be given for loss of membership privileges due to breach of the Code of Conduct.


Day Passes/Guest Passes

All guests who purchase day passes or use complimentary guest passes are subject to University and Departmental policies and regulations. Building and activity rules are posted at the Recreational Sports Facility (RSF) Cashier Station and at various sites within each facility. Additionally, a valid photo ID must be used in conjunction with either pass to access the facility.

Any misuse of a day pass/guest pass, including alteration, duplication or transfer, is subject to disciplinary action. Persons caught misusing their pass or accessing the facility without a valid pass will be subject to immediate removal from the facility; in addition, future access (either by membership or day pass) may be restricted.


Late Fees

Billing statements are mailed out at the beginning of the month and are due by the date specified. Each due date is set to allot time for your payment to be received and posted by the CRC accountant. To avoid late fees, your payment must be received prior to the last day of the month; all late fees are assessed on or after the first day of the month following your last paid month (or year.) Any late fees incurred will appear on your next statement if you are on the monthly cycle; annual members must pay this fee immediately.


Membership Cards

Your CRC card is the property of the Cal Rec Club. This card is non-transferable and must be presented at all times for admittance. Cards must be scanned at any entry point each and every time you access the facility (including re-admittance). Access without your card will be permitted 5 times per semester. Should you find that you have forgotten your card, please approach the front desk so that we may arrange access for you with a valid photo ID. If you have already entered without your membership card, you may be required to purchase a day pass for access which is non-refundable.

Cards are automatically deactivated upon expiration of membership or failure to remit dues on time. If it is deactivated for these reasons, you may be requested to submit this card to the CRC office. Your card will be returned once your membership status has been updated. Please contact our office immediately if there is any question regarding the status of your membership.

Lost or stolen cards must be reported to the CRC office immediately. This information is fed into our computer so that we may recover your card if someone else attempts to use it. If you recover your own card after reporting it lost/stolen, please do not attempt to use it without first contacting our office.

The replacement fee for a membership card is $15.00. Exceptions are made only upon the presentation of a police report documenting that your card was stolen. If the original card is recovered later, we will keep it on file as an alternative to future card replacements. However, you will not be refunded for the replacement card.

Any misuse of a CRC membership card is subject for termination of membership and access privileges. Any alteration, duplication or transfer of the CRC card will result in immediate revocation of membership. Fraudulent use of a CRC card or pass will result in a fee and disciplinary action for both the user and the member involved, with one exception: if a card is reported stolen and is then used, it will be confiscated by our staff and no action will be taken against the member.


Membership Conversion

Changes in membership status may result in a change in membership type. For example, University staff or faculty members who retire from service will be eligible for the retiree/emeriti membership rates. Community or alumni members who become employed by the University will become eligible for UC staff/faculty rates.

To convert your membership you must contact the Cal Rec Club Manager. Compensation for converted memberships will be in the form of time which will only be credited to your account for future use. Refunds will not be issued.


Facility Closures

All facilities are subject to availability. CRC facilities will be closed during University holidays. In addition, maintenance closures will occur throughout the year to ensure the safety, cleanliness and quality of our facilities. University holiday and maintenance closures are taken into consideration when membership fees are established. The RSF observes the Campus Energy Curtailment schedule.


Locker Policies

The Department is not responsible for personal belongings and is not liable for items that may be lost, stolen or cleared. Case-hardened steel locks are mandatory for the Recreation Locker Rooms. Locks will be provided for assigned lockers or may be checked out for day use in the Locker Room area. Personal locks left overnight will be removed and fines will be assessed. Members will be assessed a replacement fee for lost or stolen locks. Members are required to clear assigned lockers within 2 weeks from the expiration date of their membership. Locker room staff will clear lockers for guests whose membership/affiliation has expired or who fail to clear lockers by posted deadlines. Cleared lockers will result in fines and posted penalties. Clearance notices and locker updates will be communicated via email on file with the Cal Rec Club. All student contact information used by the Department is the official contact information on file with the University.


Code of Conduct

All Cal Rec Club members agree to abide by the Department of Recreation’s code of conduct. For the full text of the code of conduct, please visit our Code of Conduct web page.

Please Note: All dates and fees listed are subject to change. The Department of Recreational Sports will make every effort to notify you either by posting in our facility, on our departmental website, or via email, if possible.